Administrative Assistant (Full Time)

Location: VRFA Fire Station 31, 1101 D Street NE, Auburn, WA 98002
Closing Date:  August 8, 2022
Potential candidates will be notified if they are invited to interview. 
Hiring Range:  $65,549.75 – $72,677.49

Position Overview

Under the direction of the Chief Financial Officer, The Administrative Assistant performs a wide variety of confidential, advanced, specialized administrative support and customer service duties. Plans, organizes, coordinates and completes administrative projects and tasks as assigned to provide administrative support to VRFA Administration.

• Serve as the confidential administrative assistant supporting Administration relieving department personnel of
  administrative, clerical, and technical duties as appropriate.
• Coordinates projects and assignments covering a wide variety of subjects, requiring advanced knowledge of
  applicable policies and procedures specific to the assigned department.
• Maintains knowledge of VRFA policies and procedures, including management policy.
• Assists with maintenance of a variety of confidential files, reports and records to include archiving and retention.
• Provide backup support for public record requests and processing assuring compliance with requirements and
  provisions.
• Provides customer service at VRFA headquarters by assisting the public at the front counter and over the
  telephone, answering inquiries or referring them to the appropriate staff member; administers blood pressure
  checks.
• Screens visitors and phone calls directed to VRFA headquarters.
• Schedules appointments, composes and prepares correspondence, may assist with travel arrangements, and
  maintains appointment calendars for the Administration.
• Provides information and assistance to the public; resolves or refers complaints directed to VRFA headquarters.
• Maintains budget accounts; keeps fund balance and detailed accounting of expenditures; prepares purchase orders
  and expense claims; verifies invoices for payment; accounts payable and receivable data entry and related
  processing; orders supplies and equipment.
• Maintains the VRFA’s petty cash fund and VRFA advanced travel fund.
• Maintains and reviews for completeness time reporting records received from employees and performs payroll
  data entry.
• Provides backup with administration of the electronic scheduling system to ensure accuracy and compliance with established standards.
• Prepares written communications in the form of correspondence, reports, forms, fliers, and manuals; enters and retrieves data; creates spreadsheets, presentations, brochures, graphics, and marketing material.
• Processes outgoing mail, including certified and other special mail including courier services.
• Processes and routes incoming mail with a delivery date stamp and timely delivery to recipients.
• Researches and organizes data for preparation of correspondence, reports and special projects.
• Maintains the departmental correspondence and general files.
• Prepares a variety of correspondence, bills, forms, information and inventory sheets.
• Performs photocopying and arranges for printing of VRFA materials and documents.
• Performs other related duties as assigned.

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Required Application Materials

– Cover Letter
– Resume
– VRFA Application Form –  DOWNLOAD HERE

Potential candidates will be notified if they are invited to interview.