Accounting Assistant

POSITION OVERVIEW

Under the direction of the Accounting Supervisor, this position performs a wide variety of financial, administrative and customer service duties. Plans, organizes, coordinates and completes projects and tasks as assigned to provide support.
This is a non-represented, non-exempt, full-time position with responsibility for financial and administrative support to the Valley Regional Fire Authority. The Accounting Assistant assists in the success of the organization by providing support and assistance to meet VRFA goals and objectives.

ESSENTIAL FUNCTIONS

• Processes accounts payable and receivable: Enters invoices, verify invoices for payment, verify payment details, and ensures timely payments.
• Reconciles purchasing card monthly statements.
• Processes expense reimbursements: Review employee travel expense claims and reimbursements for accuracy and policy compliance.
• Communicates with vendors via phone and email regarding invoice discrepancies and to ensure accurate vendor information.
• Enters daily deposits.
• Processes medical billing: Reviews transport records and verifies all information is accounted for before sending to third party billing.
• Maintains budget accounts; keeps fund balance and detailed accounting of expenditures; orders supplies and equipment.
• Maintains payroll data entry; maintains and reviews for completeness time reporting records received from employees.
• Provides customer service at VRFA headquarters by assisting the public at the front counter and over the telephone, answering inquiries or referring them to the appropriate staff member.
• Provides support including administrative, clerical, and technical duties.
• Maintains files and records as required.
• Coordinates projects and assignments covering a wide variety of subjects, requiring knowledge of applicable policies and procedures.
• Performs other related duties as assigned.

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Required Application Materials

– Cover Letter
– Resume
– VRFA Application Form –  DOWNLOAD HERE

Potential candidates will be notified if they are invited to interview.